Party & Charter Bus Prices: How to Calculate Your Memphis Bus Rental Costs

The cost of renting a party bus or charter bus depends entirely on your unique trip details. Factors like passenger count, number of stops, mileage, route, and more will determine your total rental price. Don’t worry though — we make it easy to compare real-time pricing and availability for vehicles that fit your group. Whether you need a party bus for a bachelorette party or a charter bus for a corporate event, our huge network of buses has the perfect option for you. Our professional team can easily provide an instant quote tailored to your specific needs in just 30 seconds — or you can use our online booking tool! Call 901-203-3181 or use our 24 hour online booking tool to get a custom price estimate and start planning your next group transportation. It’s easier than ever to find the right bus rental at a price that works for your budget.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

How are Bus Prices Determined?

The cost of a bus rental depends on several key factors. These include the vehicle size, features, and mileage, as well as the duration of the rental and number of passengers. We take all of these elements into account when providing upfront pricing. By entering details like desired vehicle type, passenger count, pickup and drop off points, and rental length, you can get an accurate quote catered to your unique needs in just 30 seconds. The following sections will break down each factor that goes into determining the final rental rate. Whether you need a party bus, shuttle bus, or charter coach, we make it easy to find the perfect transportation at the right price.

Trip Mileage and Hours

When providing a quote, we first consider your trip’s mileage and duration. Buses may be rented hourly, daily, or by the mile depending on details. For travel within a city, rates are hourly with minimums. Multi-day, long-distance trips are usually billed daily or by mileage. If transport is needed locally over several days, like for a festival, we likely charge daily rates. While exact routes may change, significant detours can incur additional per-mile fees beyond the original quote. To avoid surprise upticks, confirm any major mid-route alterations with your team beforehand. We aim to be fully transparent about our flexible pricing model so you can budget properly. Providing accurate pickup/drop-off times and locations early on helps us give the best rate estimate. Contact us with any questions on customizing rental packages to optimize your transportation needs and stay within your ideal budget.

When You’re Traveling

Bus rental rates fluctuate based on seasonal demand. April through June tend to be the busiest months due to graduations, school trips, proms, and summer vacations. Prices are generally lowest in January, February, and July when demand declines after the holidays and summer travel season. Booking 3-6 months in advance can help secure the best rates before seasonal price increases take effect. Itineraries are not set in stone. While significant changes should be avoided, some minor modifications may be accommodated by your team if feasible. However, extra mileage beyond the original trip plan will incur additional fees regardless of prior payment. Planning bus transportation for a large group? Understand that rates rise and fall with demand. Book early to lock in lower prices before seasonal events lead to supply shortages and fare increases. Though team may allow some minor detours, going beyond the original mileage will result in further charges.

Trip Start and End Points

The availability of charter buses can vary greatly depending on the city. Larger metropolitan areas often have more buses, while smaller towns may have limited options. When calculating your quote, we factor in deadhead miles – the distance a bus must travel when no passengers are aboard yet. For example, if you request a pickup in Memphis and a dropoff in Nashville, that’s about 210 miles of deadhead travel. Areas with fewer bus companies will also incur higher demand charges. By providing your exact pickup and dropoff addresses when booking, we can give you the most accurate price based on route distances and relative supply and demand. Our large network allows us to service requests from any city in Tennessee.

Type and Number of Buses

We offer a range of buses to meet your group’s needs. Standard motorcoaches with restrooms and luggage space are ideal for long distances. Minibuses without restrooms hold fewer passengers and work for shorter trips. Larger groups can save money by filling more seats on a single bus. Smaller groups may find better value in a minibus rental. Entertainer coaches have luxury amenities for bands or celebrities, while school buses offer budget transportation lacking restrooms and amenities. Party buses feature open seating and entertainment upgrades. The type of bus and number of passengers impacts overall pricing. Assess your group size, trip details, and amenity preferences to select the most suitable bus at the best price.

How to Keep Costs Down

Book early to secure the best rates and vehicle availability. Prices tend to increase closer to peak event dates like Memphis in May and the St. Jude Marathon weekend. Avoid booking last minute or during major events when demand is highest. Route planning is key. Having multiple stops or a complex route can add fees. Streamline your route and limit additional services to reduce costs. Manage group size carefully when booking. Oversizing vehicles leads to empty seats and wasted money. Undersizing risks leaving people behind or requiring an upgrade. Confirm numbers early and aim to fill the vehicle. Consider off-peak seasons like winter to find lower rates. Summer events and school breaks see heavy demand and higher prices. Flexible timing unlocks savings potential. Leverage our expertise to optimize your booking. We know the local market and can guide you to the best fit at the best value. Describe your trip and we’ll tailor recommendations to your budget.

Get You Quote in Just Seconds

Planning transportation for a large group event can be daunting. With so many details to coordinate, questions arise. How many vehicles will we need? What size and style vehicle works best? How much will this cost? We simplify the process by providing real-time quotes tailored to your unique specifications. Whether you need a party bus for a bachelorette bash, a shuttle for a corporate outing, or a coach bus for a school field trip, our online booking tool delivers instant price estimates. Just input details – date, start/end locations, passenger count, vehicle type – and our system crunches the numbers, generating quotes for review within seconds. Prefer personal assistance? Our experts are on standby 7 days a week to discuss options and provide custom quotes by phone. Armed with upfront pricing, you can easily compare vehicles, weigh the cost of extras, and reserve transportation hassle-free. Take the stress out of logistics and let our real-time quotes guide you in finding the best transportation solution for any large group occasion.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

The principal at MLK Jr. High School is planning a 3-day trip for 30 students and 5 chaperones to tour college campuses in Memphis as part of a college readiness program. She books a charter bus at a rate of $250 per hour, estimating they will need the bus for 8 hours each day. The total cost for the charter bus rental comes to $6,000 for the 3 days. They visit Rhodes College, Christian Brothers University, and the University of Memphis. The bus takes them directly to each campus where they receive tours and information sessions led by college admissions staff. Between campus visits, the bus brings them to popular Memphis attractions like Beale Street, the National Civil Rights Museum, and Graceland where they learn more about the city’s history and culture. The principal tips the charter bus team $300 at the end of the trip. With the tip, the total cost of the bus rental for the college tour trip is $6,300.

Example #2:

A large corporation based in Memphis wants to host an off-site team building event for 75 employees. They decide to rent a party bus for a city scavenger hunt. The company rents a 40-passenger party bus for 5 hours, from 9am-2pm on a Wednesday, at a rate of $250 per hour. This comes out to $1,250 for the base rate. They also decide to add on catered box lunches for the team lunch break, which costs an additional $15 per person, totaling $1,125. With fees and team gratuity, the total for the 5-hour Memphis party bus rental comes out to $2,700. Split among the 75 attendees, this comes out to just $36 per person for transportation, activities, food and more. The event is a huge success. Thanks to the party bus, the employees at this Memphis corporation feel much more connected with their coworkers. The company decides to make it an annual event moving forward due to the great feedback.

Example #3:

The Memphis Grizzlies basketball operations staff is planning a team bonding experience before the start of the new season. They decide to take the players, coaches, trainers, and front office staff on a charter bus tour of Memphis’ most famous barbecue joints. They contact a local charter bus company and book a 56-passenger coach for a Saturday afternoon. The charter bus company quotes them $250 per hour, with a 5 hour minimum booking. This covers the cost of the charter bus, team, and fuel surcharges. With 20 people attending, it comes out to around $62.50 per person. The group boards the luxury coach at FedEx Forum. Their charter bus team expertly navigates them around Memphis, making stops at Central BBQ, Rendezvous, Corky’s, and other legendary spots. Everyone enjoys trying the different barbecue styles around the city. At the end of the 5 hour charter, the Grizzlies staff tips the excellent charter bus team $100. The total cost comes out to $1,450, working out to just $72.50 per attendee. It was a fun team bonding experience before the hectic NBA season begins.

Example #4:

A group of 10 friends from Arkansas decide to take a day trip to Memphis for a 30th birthday celebration. They contact Memphis Party Bus Rentals to arrange transportation for their day of bar hopping and sightseeing. They book the 20 passenger “Rock ‘N’ Roll” party bus for 8 hours, getting picked up at their hotel at 10AM and being dropped off by 6PM. The hourly rate for the “Rock ‘N’ Roll” bus is $250 per hour. For 8 hours, their base rate comes out to $2,000. There is also a 10% service fee and 5% fuel surcharge added, bringing their total to $2,300. The bus comes equipped with a sound system, laser lights, leather seats, TVs, and a stripper pole to liven up their ride between destinations. Their itinerary for the day includes stops at Graceland, Sun Studio, Beale Street, and a Memphis Grizzlies basketball game. The all-inclusive pricing covers the vehicle, team, and onboard entertainment. At the end of their adventure-packed day, they generously tip their friendly team $200 for providing excellent service.

Example #5:

A couple is getting married in Memphis. Their guest list is 150 people and they plan on getting married on a Saturday. As they begin planning logistics, they realize there are some gaps in group transportation that can be tricky. Their reception is going to be at a different location than the ceremony venue, the bride and groom need reliable transportation for their bachelor and bachelorette parties, and the reception venue has limited parking options for all the cars. They decide to both rent a 25-passenger minibus in Memphis for their bachelor and bachelorette parties in order to have a designated team and enjoy the night to their heart’s content. The minibuses are able to pick them up directly at their hotel for a night out on the town, and they each rent a bus for their parties from 8 PM to 2 AM. The quote for their Memphis minibus rentals is $250 per hour, so at 6 hours each it’s $1,500 per bus, or $3,000 total for both parties. Because each wedding party has 12 members, the cost per passenger is $125 each. They also decide to rent a 56-passenger minibus for the day of the wedding to provide shuttle service for some of the out-of-town guests to the ceremony, and from the ceremony to the reception to make up for the reception venue’s lack of parking.